Talia Carbis

How To Make Sending Letters Easy

You know when you have to write the same letter to 20 odd people, and you don’t fancy editing the document that many times and printing them off one by one. Well, here’s the solution for Microsot WORD users.

1. In the menu bar go to Tools -> Letters and Mailings -> and tick ’show mail merge toolbar’. Alternatively you can right click on the toolbar section and tick ‘mail merge’.

2. In the document select where you would like the name to go and on the toolbar click ‘insert merge fields’ (6th from the left). Choose first name.

3. Go through the Mail Merge Wizard which you get to by going to  Tools -> Letters and Mailings -> Mail Merge Wizard. Complete the wizard making a new list and then print it out!

Of course you can add any information you like- address, email, last name, anything… and you can select wherever you would like to put it! Easy (once you know how)!

Just so you know, it is al ffailrly self explanatory, EXCEPT the ‘insert merge fields’ par- no one explains that one to you…

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That Pesky Change Tracker…

So you’ve hidden the change traker, but it still comes up on other people’s computers! What’s a girl to do? I found out how to get rid of the tracking once and for all from this site, and below is my simplified version.

1. On the menu bar go to View-> Toolbars -> Reviewing. This will make the reviewing toolbar appear on your screen.

2. On the reviewing toolbar make sure that all changes are selected to view. Make sure final is clicked.

3. Click on the drop down part of accept changes (third over from view) and select accept all changes. You can do this for deny all changes also (fourth over from view).

4. If you wanted to accept or deny changes in the one document then you could go through and accept or deny each one. But don’t just change it- choose either accept or deny.

5. Save it. Test it on another computer if you can to be sure that it’s worked.